Many people end up at a certain point within their life searching for a task management software to greatly help them refocus and keep their finger tips on what is important. Task management products organize, schedule and make sure that tasks get done promptly. On short it could boost your productivity. By being better organized and much more focused on what you want to do, you save time and reduce stress.

Good task and project management software was hard to find a couple of years ago when people were using Outlook. Nowadays productivity has become almost an obsession of geeks everywhere, therefore the increasing request for such tools generated a large base of good task and project management solutions. There are a lot of choices to greatly help manage the tasks, which range from standalone applications to web-based services.

Exactly what are users looking for?

Most of them are in fact looking for a personal organizer application to place some order in their busy and messy life. “In the beginning, I somehow were able to keep everything in my own head. Then, as I began to undertake more projects, I realized that I needed a task management system to help keep me organized and focused.” says Deborah Woehr a freelance researcher and writer. These personal organizers generally take the proper execution of the so called “TO ACCOMPLISH List” applications where users create a list of tasks that they set a start date, some deadlines and important – something very easy.

The Getting Things Done (GTD) methodology

A lot of the to-do-list applications nowadays adopt, to 1 degree or another, the GTD approach to task management in line with the work-life management system by David Allen that provides concrete solutions for transforming overwhelm and uncertainty into a system of stress free productivity. Apps vary concerning how tightly or loosely bound to GTD they’re. The problem, though, with To Do lists and personal organizers is which are only good for your projects. Task management or task tracking software is a lot more than just a to-do list. In a business lots of the tasks are collaborative and require multiple associates to fulfill several tasks within a project. In this instance you need a credit card applicatoin where assignments could possibly be made, all tasks could be tracked, and completed work could be archived. AI Task Management is the true task management tool. Users sometimes have to manage multiple projects and delegate work to resources, schedule tasks with time or even create plans. This is usually a further step to an upper level: project management or project planning software.

Why do we are in need of a task management application?

Every day we spend quite often on urgent but low priority tasks as the most important ones get delayed until another day. Unfortunately, that “another day” might never arrive. The famous Pareto principle of 80/20 rule applies here: 80% of most important work gets completed in the event that you try to figure out the 20% of high priority tasks. Basically an effective task management software must provide you with the best way to find these top 20% of important tasks for a effective project management process. This is usually a major problem with task management applications: they require an excessive amount of effort on users part. You can easily spend too much time on organization, and not enough on getting things done. Too many apps spoil the productivity. Task management apps should flow, should make using them easier than writing things down on a bit of paper.

Benefits of a task management tool

helps you to organize, assign and prioritize tasks

enables you to establish goals and milestones also to manage deadlines

you don’t need to remember all tasks and more productivity using reminders

entire work integration, effort delegation for increased efficiency and reduced costs

the breakdown of complex tasks into smaller deliverables that may be controlled with minor difficulty

An activity management software is an essential component for organizational and business operations and may make managing the project simpler.